The following scheduling procedures were designed to encourage more efficient use of imager time and to help ensure that when openings in the schedules become available, they are distributed fairly among users.
- Email List
- Requesting Time Slots for non-subject scans
- Claiming Open Slots
- Cancellation Procedure
- Login for Full Time
- Contact
Information regarding imager scheduling is distributed via email. To sign up for the appropriate mailing list, please go to this page. The Large Bore email list is administered by Grae Arabasz
Requesting Time slots for non-subject scans
Slots will be scheduled in 30-minute increments. To request a time slot, please fill out the request form here. The scheduling team will respond within 48 hours. Please be aware that subject scans and funded studies do take priority on the schedule. Please be careful when filling out the scheduling form as you will be billed for the project you have reserved. If you need to change the slot to a different project code, please email mri-time@nmr.mgh.harvard.edu so they can make the adjustments.
Claiming Open Slots
Please go to the appropriate e-calendar and see what time is available. You may claim up to five slots for any one group in a one-month period. You may not request slots more than 31 days in advance.
If you are unable to use your scheduled time slot, you will not be billed for that time provided you cancel at least 48-hours in advance. You must cancel your time on the appropriate calendar here. You will be billed for the entire block of time reserved if you fail to cancel 48-hours prior to your slot.
The only exceptions to the above are slots that are cancelled due to extreme weather conditions (making it unsafe to travel to the center) or core system failures. In these cases, you must first cancel your time on the appropriate calendar and then send an e-mail to mri-time@nmr.mgh.harvard.edu providing the reason for cancellation.
Login for the full time you monopolize the scanner
Users must log into and out of the scanner at the beginning of the time slot, and at the time they are ready to turn the magnet over to the next user respectively, not after set-up and before clean-up. All projects will be billed for the full time they are listed on the schedule under the project code they have reserved. We believe it is fair that the user pay for the time they use the imager bay, (not just the imager itself) and consequently prevents others from using it.
Address questions or comments to Grae Arabasz (garabasz@mgh.harvard.edu).
